The Job Management App For Tradies

My Job Mate is a job management app designed for Australian tradies businesses and service businesses.

Running a trade business is hard enough. Quoting jobs, chasing invoices, keeping track of your team, managing materials — it all adds up. My Job Mate is the job management app for tradies that puts everything in one place. This lets you spend less time on admin and more time on the tools.

It is built to help tradies and business owners streamline operations. From quoting right through to invoicing, while saving hours on admin.

My Job mate was created to make job management software more affordable and simple to use, whilst providing all the necessary functions to run a tradie business on any device from start to finish.

It’s been built to work for small and large businesses, for all types of trades and service businesses.

You can be on a call to a customer, and at a quick glance see what availability you have coming up.

My Job Mate is the best value all in one job management app when you look at all the features you get for one low monthly fee.

With the AI takeoff tool included, you can go from plans to a finished quote in minutes.

Why Tradies Are Switching To My Job Mate

Most job management apps are built for office workers. My Job Mate is built for tradies on the go — painters, builders, plumbers, plasterers, electricians, floor layers, and anyone else who works with their hands and runs a team. Whether you’re a sole trader or managing 20 staff, My Job Mate scales with you.

Everything You Need to Run Your Trade Business

• Quoting & Estimating — Store your rates, add line items, send professional quotes in minutes
• Job Management — Track every job from quoted to invoiced, assign to team members
• Invoicing — Turn completed jobs into invoices instantly, track paid vs outstanding
• Timesheets — Log hours against jobs, labour costs calculated automatically
• Material Tracking — Track what’s been used, ordered, and left over per job
• AI Takeoff Tool — Upload a floor plan, AI reads the plans and returns measurements in seconds, add straight to a quote
• Team Management — Invite staff, assign roles, control access.

Why My Job Mate Is the Best Job Management App

Ask a tradie what’s wrong with their current job management software and you’ll get a familiar list. It’s clunky on a phone. Doesn’t show what a job actually cost them. Photos are impossible to find later. Variations somehow never make it onto the invoice. Most job management apps were built for office workers who occasionally visit a site. My Job Mate was built the other way around — by a tradie, for tradies, starting with what you actually need when you’re standing on a job with your phone in your hand.

The heart of the app is the job detail card. Instead of spreading job information across five different screens and three different apps, every job in My Job Mate lives in one card that holds everything. Open a job and you see the full picture at a glance — status, costs, variations, files, photos, notes, client details, materials, and who’s working on it today. This breaks down exactly what’s inside each card and why it matters to your business.

Job Status: Every Job Has a Clear Stage

Every job detail card tracks exactly where the job is at — from accepted through to scheduled, in progress, and completed and even shows invoiced and paid. No more wondering whether “that job in Camp Hill” is finished or still waiting on parts. The status updates in real time, so you and your whole team are always looking at the same truth.

Job Costing: Labour and Expenses Tracked in Real Time

This is the feature most tradies want but don’t have. As your team logs hours against the job, their rates are applied automatically and the labour cost tally updates on the job card. Expenses are tracked alongside it — products pulled from inventory, materials bought on the day, fuel, parking, hire gear — all recorded directly against the job as they happen.

The result is a live profit margin. At any point in the job, you can compare what it’s cost you in labour and materials against what you quoted. That’s the difference between catching a job going backwards while you can still fix it, and finding out you lost money when it’s too late to do anything about it.

Job Variation Records: Get Paid for the Extras

Variations are where trade businesses quietly lose money. The client asks for “just one more thing,” you say no worries, the work gets done — and it never appears on the invoice. My Job Mate fixes that with dedicated variation records on every job card.

Each variation is logged with the details of the extra works and price. The variations can be ticked when approved and ticked when the works is completed. The variations then add to the live job total. When it’s time to invoice, those variations are sitting right there on the card. You bill for the work you actually did, not just the work you quoted. For most tradies, this single feature pays for the subscription many times over.

Site Address, Scheduled Dates and Job Description

The logistics of a job are always on the card. The site address includes a maps link — one tap and you or your team member is navigating to the job, no texting addresses back and forth. Scheduled dates show the start date, end date and scheduled work dates across the job’s lifecycle, so everyone knows when they need to be where.

The job description field documents the scope of work clearly on every job. Your team opens the card and knows exactly what they’re there to do — not what they half-remember from a phone call last Tuesday. Fewer misunderstandings means fewer costly comebacks.

Files, Plans, Photos, Diary and Notes — All on the Job

Every card has its own file storage. Upload architectural plans, contracts, drawings and compliance documents directly to the job. Anyone anywhere can pull them up on in one tap. No more carrying paper plans or digging through email attachments.

The photo uploader stores every site photo against the job itself — progress shots, problem areas, before and afters. Not in your camera roll next to the kids’ birthday photos. When a client queries something weeks later, you find the photo in seconds because it’s filed where it belongs.

The site diary lets all members type text and add photos. Diary entries are also time stamped, so you know day, time and who logged the diary entry.

The notes field keeps a running log of site notes, client requests and important details your team needs to see. It’s the difference between tribal knowledge that lives in someone’s head and a documented record everyone can access.

Client Details, Products and Expenses on Every Card

Each job card holds the full client record — name, contact person, phone, email and address — so whoever picks up the job can call the client without hunting for the number. Products from your inventory that get used on site are recorded against the job with their cost, so material usage and stock levels stay accurate automatically. Other expenses — the quick Bunnings run, the tip fees, the parking — get logged straight onto the card as they happen, so nothing slips through to eat your margin.

Team Members and Daily Assignments

Every job card shows who’s on the job, and lets you assign daily tasks to specific team members. Your apprentice knows they’re doing prep on Monday. Your foreman knows the main install is Tuesday. Everyone sees their assignments on their phone without scrolling through a group chat.

Combined with the hours your team logs against the job, you get a complete picture of who did what, when, and what it cost you. This feeds straight into the job costing we covered earlier.

Need Something the Card Doesn’t Have? We’ll Build It

Every trade business is a bit different. If your workflow needs something the job detail card doesn’t already include, no problem. Let us know what you need to suit your business. Maybe a custom field, a specific report, we can build it with you. That’s the advantage of software built by a tradie who runs a real business, not a faceless software company. You’re not submitting feature requests into a void; you’re talking to the person who can make it happen.

That flexibility, plus everything on this page — status, costing, variations, maps, scheduling, files, photos, notes, clients, products, expenses and team assignments, all on one card — is why My Job Mate is the best job management app for Australian tradies.

FAQs

• Q: What is My Job Mate? My Job Mate is a job management app designed specifically for tradies and trade businesses in Australia. It covers quoting, invoicing, job tracking, timesheets, material management, and an AI-powered takeoff tool — all in one platform. My Job Mate is simple to use, yet it still offers a platform that powerful, it compares with the large enterprise software for a fraction of the price. When you compare the apps features and price point with the other job management apps for tradies, there is no better job management app for tradies on the market.
• Q: Who is My Job Mate for? My Job Mate is built for any tradie running a business — painters, builders, plumbers, electricians, tilers, floor layers, landscapers, and more. If you quote jobs, manage a team, or send invoices, My Job Mate is for you.
• Q: Is there a free trial? My Job Mate offers affordable monthly plans with no lock-in contract. Sign up and start managing your business from day one.
• Q: How does the AI takeoff tool work? Upload a floor plan as a PDF or image. The AI reads the plans and extracts measurements, material quantities, and counts based on your scope of works. Results are returned in seconds and can be added directly to a quote.
• Q: Can I manage my whole team in My Job Mate? Yes. Invite team members, assign roles, and control access across your business. My Job Mate keeps your data isolated and secure for each business account.
• Q: Does My Job Mate work on mobile? Yes. My Job Mate is a web-based app that works on any device — desktop, tablet, or smartphone. No app download required.